219 E. Pine St., PO Box 1539, Pinedale, WY 82941 • Ph: 307-367-3203 • Fax: 307-367-3209
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Town sets up better bookkeeping system

Posted: Monday, Nov 10th, 2014




PINEDALE – The Town of Pinedale will soon be undergoing its annual financial cash audit ending fiscal year June 30. Because previous years’ audits showed several accounting errors on the books, the town decided to hire Robin Sims, a certified professional accountant from Cheyenne, to put recordkeeping procedures in place so mistakes don’t happen in the future.

The town hired accounting firm McGee, Hearne & Paiz, LLP, to conduct the audit of the 2013-14 fiscal year, and council members wanted measures to ensure accurate bookkeeping, so they took on Sims as a consultant.

“I was hired very specifically to come and look at some of the processes and procedures that had been in place to see where the holes were,” Sims said. “To see some of the errors and figure out plans to correct prior errors, as well as processes to put in place to make sure the town is good going forward.”

In its schedule of findings and responses portion of last year’s audit, McGee, Hearne and Paiz noted the town was not accurately reconciling items, town staff was performing too many financial duties with too few members and the town’s payroll was failing to comply with a Wyoming statute addressing payroll-related expenses. Even within the last couple of months, the town found accounts that were not recorded.

When Sims was hired, she began going through town documents to figure out what previous accounting issues were. She learned some accounts were not properly reconciled, the general ledger was off and discrepancies were not accounted for. A couple of bank accounts were not on the books. Filing systems were not set up according to vendor, so things like credit card and utility bills were not cataloged together. A substantial amount of voided checks were found lying abandoned in drawers, some of which were blank but signed. Personnel files were missing necessary documents, such as I-9s and W-4s. Additionally, Sims found the town’s method of categorizing documents to be retained for tax purposes was somewhat untidy.



For the complete article see the 11-11-2014 issue.

Click here to purchase an electronic version of the 11-11-2014 paper.


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